Charlestown Township Board of Supervisors Business Meeting Minutes of August 10, 2015

The second business meeting for August was held August 10, 2015 at the Township Office, 4030 Whitehorse Road, in Malvern, PA.

Present:

Supervisors:	Frank A. Piliero, Chairman, Michael J. Rodgers, Vice Chairman, and Kevin R. Kuhn. Charles A. Philips and Hugh D. Willig were absent.
Consultants:	Mark P. Thompson, Esq., Daniel Wright, P.E. and Bob Dettore.
Staff:	Linda Csete, Manager
Public:	Alyson Zarro, Esq., Bill Creeger, Pulte Homes, John Taddei, Out of Site Infrastructure and Justin Shah.

Call to Order:

3:00 p.m.

Announcements - none

Citizens Forum - none

New Business

Award Charlestown Park Improvement Project contract

Mr. Dettore reviewed the bids received for the three contracts and noted his recommendation for each.

Electrical Contract

Mr. Kuhn moved to award the Electrical Contract to Cook’s Service Co. Inc. for $86,284.00, contingent upon Mr. Wright’s review, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Plumbing Contract

Mr. Kuhn moved to award the Plumbing Contract to Cook’s Service Co. Inc. for $35,896.00, contingent upon Mr. Wright’s review, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

General Contract

Mr. Kuhn moved to award the General Contract to Out of Site Infrastructure, Inc. for $1,143,000.00, contingent upon Mr. Wright’s review, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Dettore noted that a kick off meeting with the Chester Conservation District is scheduled for August 12th at 1:00 p.m. He hopes to have the contract executed within one week with work to start on or about August 24, 2015.

Deerfield Dedication of Improvements

Alyson Zarro, Esq. said the Trail Easement Agreement has been updated to indicate that the Homeowners Association will continue maintenance of the trail with regular mowing throughout the growing season.

A discussion was held on how to correct water running off the Deerfield property onto the Coyle and Brown properties along Valley Hill Road opposite the site.

With regard to the Brown property, Mr. Creeger said he’s willing to increase the depth of the swale and increase the height of the berm to direct water away from the house. Mr. Piliero said the problem is more extensive; the water isn’t being diverted to where it should go and this improvement won’t be enough as the basin isn’t handling it. He said the water is going directly into the trees. Mr. Wright said the swale can be pulled away from the trees and he’ll check the calculations to determine whether the outlet structure is working property and make any necessary adjustments. He said Pulte has made minor adjustments but the system needs to be improved to handle day to day storms. Mr. Kuhn said Deerfield has added major velocity to the discharge and Pulte needs to address it.

Mr. Piliero asked why Deerfield’s stormwater is being taken by the Brown property. Mr. Creeger said the stormwater flow always went there and an overflow pipe was in place prior to the house on that property being built. Mr. Creeger said the PennDOT plan for Deerfield called for a crown in the road and replacement of the overflow pipe with a slightly larger pipe, sending the overflow running through an end wall. The difference is that the previous water was sheet flow but now it’s heavier. Mr. Piliero said that the overflow pipe isn’t working properly.

Mr. Wright said there’s erosion further down the swale, which can be fixed with a liner that allows grass to grow through. Mr. Coyle confirmed that it should go down to the end of the swale.

With regard to the Coyle property, Mr. Kuhn said their ponds should be repaired. The Coyles had a lot of damage done four years ago and Mr. Coyle put in a berm to remediate the problem, but the ponds still collect silt. Mr. Rodgers said the mud has closed off the natural springs that fed the ponds. Mr. Coyle said most of the water came from Green Lane Road and PennDOT called for the crown in the road to address it. Mr. Kuhn said Mr. Coyle has a video showing the water flow and the Board asked Mr. Wright to view it along with photographs from both properties.

Mr. Creeger said he’s willing to take corrective measures to resolve the water issues and suggested that the 10% contingency of the performance bond, approximately $38,400, be held for this purpose. He requested that the Board accept dedication of the Deerfield improvements on this basis. Mr. Thompson said a separate agreement specifically allowing the performance or maintenance bond to be used for this purpose needs to be put in place prior to dedication.

Mr. Creeger said he’ll send out an engineer to review the basin, and asked if plans were available for the Brown property, to which Mr. Wright indicated yes, as part of the Piliero subdivision. He offered to have Ms. Zarro draft the side agreement for review so that it could be considered for approval at the September 1, 2015 meeting along with the dedication of improvements.

Other Business

Brightside Farm

Mr. Kuhn requested that Mr. Wright inspect the bathroom with regard to a mold problem and report back to the board with options for remediation and improvements.

Adjournment

Mr. Piliero adjourned the meeting at 3:45 p.m. The next meeting is scheduled for Tuesday, September 1, 2015, 7:30 p.m. at the Great Valley Middle School, Room 154, 255 North Phoenixville Pike, in Malvern, PA.