Charlestown Township Board of Supervisors Business Meeting Minutes of February 6, 2017

The first business meeting for February was held February 6, 2017 at the Great Valley Middle School in the Library, 255 N. Phoenixville Pike, in Malvern, PA.

Present

Call to Order:

7:03 p.m.

Announcements

The Board of Supervisors held an executive session following the business meeting on January 3, 2017.

The latest newsletter and the Annual Report are available tonight and at the Township Office.

Today the new website went live, per Mrs. Csete.

Citizens Forum

Mr. Lawrence was present to give an update for the Parks & Recreation Board.

1. Frisbee golf – a proposal for Charlestown Park is being circulated to Board members.
2. An updated and more detailed Stones proposal is being emailed to the Board members. It is also being considered for Charlestown Park.
3. Mr. Eric Davison and Mr. Lawrence had recently met to plan the spring planting of wildflowers for the Charlestown Park meadows.
4. Mr. Lawrence discussed the designation of bike lanes on certain roads to help establish future bike trails. Mr. Lawrence sought Mr. Willig’s assistance for planning, so that when PennDOT decides to updates roads, the Township would have these memorialized as an amendment to the Comprehensive Plan. This would not obligate PennDOT, however PennDOT now receives funding for non-motorized traffic. Mrs. Csete suggested Mr. Lawrence also contact Mr. Philips, who is serving on the Phoenixville Multi-Modal Plan Committee. Mr. Lawrence will research more thoroughly and return to the Board.

Approvals

January 3, 2017 Organization Meeting Minutes

Mr. Rodgers moved to approve the minutes for the January 3, 2017 Organization Meeting and Mr. Willig seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

January 3, 2017 Business Meeting Minutes

Mr. Willig moved to approve the minutes for the January 3, 2017 Business Meeting and Mr. Rodgers seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

Treasurer’s Report January 1 – 31, 2017

Mr. Piliero moved to approve the January 2017 Treasurer’s Report and Mr. Willig seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

Accounts Payable Reports for Operating Fund for February 6, 2017

Mr. Rodgers moved to approve the General Fund Accounts Payable Report for February 6, 2017 and Mr. Willig seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

Accounts Payable Report for Open Space Fund for February 6, 2017

Mr. Rodgers moved to approve the Open Space Fund Accounts Payable Report for February 6, 2017 and Mr. Willig seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

Reports

Mr. Rodgers moved to accept the January 2017 reports #1-13 as submitted and Mr. Willig seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Rodgers stated that the new owners of the Markley property would like to donate the large grinding wheel that he referred to as a goat-driven wheel. The Township may need to store it, or place it at a property such as Brightside Farm. Members decided that someone would be out to perform a site visit as a next step.

Mr. Rodgers said the Valley Forge Sewer Authority has questions on the sale of the Valley Creek Trunk Line by Tredyffrin Township. Before the sale is to progress any farther, the VFSA requested the answer to 16 questions regarding the line. No response has been received as yet.

New Business

Charlestown Park Maintenance Proposal – Charlestown Landscaping LLC

Mrs. Csete discussed the proposal by Mr. Davison of Charlestown Landscaping LLC dated January 19,2017. The proposal includes park maintenance services, to be added to their current contract with the Township for landscaping services. New service will include trash collection, and pavilion and restroom upkeep.

Mr. Willig moved to approve a change order to the contract with Charlestown Landscaping LLC for the period ending 3/31/2018 to include park maintenance services per the proposal dated 1/19/2017 and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Award Contract for Charlestown Mill Landscaping Project

Mr. Upmeyer was in attendance from Theurkauf & Associates. Four bids were received on January 20, 2017. His review, as well as Mr. Theurkauf’s review, recommended the contract be awarded to F.W.Houder, Inc.

Mr. Willig moved to award the contract for construction to F.W. Houder, Inc. for the Landscape Improvements at Charlestown Mill in the amount of $224,212.00 plus Alternate #1 for $45,412.00 for a total of $269,624.00. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Charlestown Mill Historical Interpretative Signage

Graphics

Mrs. Csete reported on the progress of the historical signage project at the Charlestown Mill. A copy of the graphics package was circulated to the Board members for review prior to tonight’s meeting.

Mr. Willig suggested that the script be amended to give credit to the members of the Board of Supervisors who served at the time the mill was restored, particularly Paul Hogan, who was on site daily during the reconstruction. Mrs. Csete said Mr. Kuhn’s concern that a photo used in the script depicted brick walls instead of stone was addressed by Mrs. Philips, who indicated there is a comment indicating the photo is a representation and not from the mill itself, but that was difficult to see in the smaller copy provided to board members.

The approval for the graphics was tabled since Supervisors requested a rework and document review, after the minor edits are made to include Mr. Willig’s suggestion.

Lighting

Both exterior and interior lighting were briefly discussed, along with a proposal from Courtney Sarge for the lighting design quote of $6,750. This includes $3,950 for interior lighting and $2,800 for exterior lighting. The committee recommends acceptance of the proposal, which would be administered by Mr. Dajevskis’ firm.

Mr. Rodgers moved to accept Courtney Sarge’s proposal for lighting design dated January 24, 2017. Mr. Willig seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Benches

Mrs. Csete said the requested proposal from Mr. Richard Frunzi for fabrication of 6 rustic-style benches was received for $1,485.00 and was recommended by the committee.

Mr. Willig moved to accept the Frunzi proposal for 6 benches at $1,485.00 and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Authorize Advertisement of Bids for Road Equipment & Labor Contract 4/1/17 – 3/31/18

Mr. Willig moved to authorize advertising of the Road Equipment & Labor Contract for a one year period from April 1, 2017 to March 31, 2018. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Spring Oak Phase III Agreements

Mr. Thompson explained financial details, and two documents that needed to be approved, for advancing to the next phase of construction at Spring Oak. Mr. Larry Dugan from JP Orleans presented documents to Mr. Thompson for review. Per Mr. Wright, Mr. Mansfield will finalize the escrow amount with Mr. Wright.

Mr. Willig moved to approve the following agreements for Spring Oak, Phase III:

• Subdivision and Land Development Agreement
• Termination of Agreement Prohibiting Development and Conveyances

Mr. Rodgers seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

Schedule Earth Day Clean Up

Mrs. Csete said that the annual Earth Day roadside and park cleanup event will be Saturday, April 22^nd. The event will be from 9:00 a.m. to noon.

Old Business

Project Updates

Mr. Robert Dettore was not present to give updates.

Update on the Volpi Property

Mr. Eric Davison, who purchased the historic Volpi property from the Township in 2016, presented an update on his efforts to preserve the house and spring house as required by the agreement of sale. To date, they have cleared brush and stabilized the exterior.

Other Business

Chief John DeMarco introduced himself as the new Chief of East Whiteland Fire Company.

The Roadmaster discussed the 2017 plan to resurface Township roads and put the following roads on the 2017 tentative list, Yellow Springs Road, Devault Lane, Peaks Pike Road, and perhaps Benburb Road.

Mr. Wright will put the repaving of the Brightside Farm Driveway on the same bid package as the trail.

Adjournment

Mr. Piliero adjourned the meeting at 7:35 p.m. The next meeting is scheduled for Monday, March 6, 2017, 7:00 p.m. at the Great Valley Middle School, Room 154, 255 N. Phoenixville Pike, in Malvern, PA 19355.