CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS REORGANIZATION MEETING JANUARY 4, 2010 – draft 1/5/10

The Reorganization Meeting for 2010 was held at the Great Valley Middle School in Room 154, 255 N. Phoenixville Pike, Malvern, PA.

Present:

Supervisors: Charlie Philips, Kevin Kuhn, Frank Piliero, Hugh Willig
Consultants: Surender Kohli, P.E., Mark Thompson, Esq.
Staff: Linda Csete, Administrator and Fred Alston, Public Works Superintendent
Public: See attached List

The meeting was called to order at 7:30 P.M.

Citizen’s Forum/Non-Agenda Items

There were no Citizens' Forum/Non-Agenda items brought forward at this time.

The Board designated Mr. Thompson as temporary chair.

Nominations

Chairman, Board of Supervisors

Mr. Thompson opened the floor to nominations. Mr. Kuhn nominated Mr. Philips for the position of Chairman of the Board of Supervisors. Mr. Willig seconded. Mr. Thompson called for discussion, and there being none, called the vote. All were in favor. Mr. Thompson turned the chair over to Mr. Philips.

Vice Chairman, Board of Supervisors

Mr. Philips opened the floor to nominations. Mr. Piliero nominated Mr. Kuhn for Vice Chairman of the Board of Supervisors. Mr. Kuhn declined the nomination. Mr. Piliero then nominated Mr. Willig for Vice Chairman, and Mr. Philips seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Appointments for 2010

Annual Appointments

After Mr. Philips read the list aloud, Mr. Kuhn moved to appoint the following individuals for 2010:

Township Administrator – Linda M. Csete
Township Secretary/Treasurer – Linda M. Csete
Pension Plan Administrator – Linda M. Csete
Planning Commission Secretary – Linda M. Csete
Assistant Township Secretary – Jan C. Bird
Fire Marshal – Frederick C. Alston
Public Works Superintendent – Frederick C. Alston
Public Works Assistant - Mark Cabot
Animal Control Officer – Mark Cabot
Brightside Farm Manager – Alix Coleman
Legal Counsel – Firm – Lamb, McErlane, P.C.
Lead Counsel– James E. McErlane, Esq.
Special Counsel – Gary Bender, Esq.
Township Engineer – Surender S. Kohli of Kohli & Associates
Zoning Officer – Surender S. Kohli of Kohli & Associates
Building Inspector – Surender S. Kohli of Kohli & Associates
Auditor – Todd & Sons, CPA – Emory Todd
Land Planner – Thomas J. Comitta Associates
Historical Architectural Consultant – Dale Frens of Frens & Frens LLC
Collector of Real Estate and Local Enabling Act Taxes – Central Tax Agency

Mr. Willig seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Appointments to Boards, Commissions and Committees

Planning Commission

Mr. Philips indicated that no recommendations have been received from the Planning Commission Chairman for the two 4-year terms that expired 12/31/09. He tabled these two appointments.

Historical Commission/H.A.R.B.

Mr. Kuhn moved to re-appoint Janet Baldwin, historic village resident, and Fran Rodgers, member at-large, to the Historical Commission/HARB for five year terms to expire 12/31/14, and Mr. Philips seconded. Mr. Philips called for discussion and then the vote. All were in favor.

Parks & Recreation Board

Mr. Kuhn moved to re-appoint Chuck McQuiston to a five year term expiring 12/31/14 and to appoint Paul Hogan to the Parks & Recreation Board for an unexpired term through 12/31/12, and Mr. Philips seconded. Mr. Philips called for discussion and then the vote. All were in favor.

Vacancy Board

Mr. Kuhn moved to re-appoint Russ Hanscom to the Vacancy Board, term to expire 12/31/10, and Mr. Philips seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Zoning Hearing Board

Mr. Kuhn moved to re-appoint John Martin to the Zoning Hearing Board, for a three year term to expire 12/31/12, and Mr. Willig seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Robert Wert to the Zoning Hearing Board, for an unexpired term ending 12/31/11, and Mr. Philips seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Uniform Construction Code Hearing Board

Mr. Kuhn moved to re-appoint Frank Holleran to the UCC Hearing Board, for a five year term to expire 12/31/14, and Mr. Willig seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Open Space Commission

Mr. Kuhn moved to re-appoint Andy Motel to the Open Space Commission for a four year term to expire 12/31/13, and Mr. Piliero seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Valley Forge Sewer Authority – 9 member Board

Mr. Kuhn to re-appoint Bill Hochwind to the Valley Forge Sewer Authority 9-Member Board, for a five year term to expire 12/31/14, and Mr. Willig seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Establish Rates of Pay for 2010

Mr. Philips noted that no changes are being made in rates of pay from 2009. Mr. Kuhn moved to establish rates of pay for all positions at the 2009 rates, and Mr. Philips seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Establish Mileage Rate for 2010

Mr. Philips moved to establish the mileage rate for 2010 at the current IRS allowable rate at the time of submission of expenses, and Mr. Kuhn seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor. Mrs. Csete noted the current rate is $.50/mile.

Establish Employee/Employer Match for Employee Benefits

Mr. Kuhn moved to approve the 100% employee/0% employer match for health insurance and Mr. Willig seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve the 0% employee/100% employer match for the employee pension plan, and Mr. Piliero seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Establish Holiday Schedule for 2010

Mr. Willig moved to approve the draft 2010 Holiday Schedule, which includes 11 paid holidays, and Mr. Kuhn seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Certify Delegates to the Annual PSATS Convention and One Voting Delegate

Mr. Kuhn moved to certify all members of the Board, the Roadmaster and the Township Secretary as delegates to the annual PSATS convention, and to certify Mr. Rodgers as the voting delegate. Mr. Willig seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor. Mr. Kuhn noted that the Township would not be covering the cost of the convention for any attending supervisors this year due to budget constraints.

Annual Resolutions

Mr. Kuhn moved to approve Resolution #727-2010 to set depositories for the Township accounts, and Mr. Philips seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #728-2010 specifying that the earned income taxes received during 2010 will be deposited in the Open Space Fund to be expended on Open Space purposes only. Mr. Philips seconded. Mr. Philips called for discussion. Mr. Kuhn asked the solicitor to confirm that funds could be appropriated from the Open Space Fund for the General Fund if needed for snow removal. Mr. Thompson said this could be done by resolution. There being no further questions, Mr. Philips called the vote. All were in favor.

Mr. Willig moved to approve Resolution #729-2010 for credit card authorizations, and Mr. Piliero seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #730-2010, naming the providers for Fire Protection, Ambulance and Police services, and Mr. Willig seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Scheduling

Mr. Philips read aloud the proposed meeting dates for 2010, indicating that meetings would be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting would be held the following day. Meetings will be held at 7:30 p.m. at the Great Valley Middle School, Room 154. Mr. Philips added an additional meeting date of February 22, 2010 to review the Spring Oak Design Manual. Mr. Kuhn moved to approve the scheduling of the 2010 Board of Supervisors meetings and Mr. Willig seconded the motion. Mr. Philips called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Philips moved to adjourn the Reorganization Meeting, and Mr. Willig seconded. The meeting was adjourned at 7:50 P.M.