CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS REORGANIZATION MEETING JANUARY 3, 2011

The Reorganization Meeting for 2011 was held at the Great Valley Middle School in Room 154, 255 N. Phoenixville Pike, Malvern, PA.

Present:

Supervisors: Kevin Kuhn, Charlie Philips, Frank Piliero, Michael Rodgers, Hugh Willig
Consultants: Surender Kohli, P.E., Dan Wright, P.E., James E. McErlane, Esq.
Staff: Linda Csete, Administrator and Fred Alston, Public Works Superintendent
Public: Andy Motel, Sue Staas

The meeting was called to order at 7:30 P.M.

Citizen’s Forum/Non-Agenda Items

There were no Citizens’ Forum/Non-Agenda items brought forward at this time.

Nominations

Chairman, Board of Supervisors

The Board designated Mr. McErlane as temporary chair. Mr. McErlane opened the floor to nominations. Mr. Kuhn nominated Mr. Willig for the position of Chairman of the Board of Supervisors. Mr. Rodgers seconded. Mr. Philips moved to close the nominations and Mr. Willig seconded. Mr. McErlane called for discussion, and there being none, called the vote on both motions. All were in favor. Mr. McErlane turned the chair over to Mr. Willig.

Vice Chairman, Board of Supervisors

Mr. Willig opened the floor to nominations. Mr. Philips nominated Mr. Piliero for Vice Chairman of the Board of Supervisors, and Mr. Kuhn seconded. Mr. Willig moved to close the nominations and Mr. Philips seconded. Mr. Willig called for discussion, and there being none, called the vote on both motions. All were in favor.

Appointments for 2011

Annual Appointments

After Mr. Willig read the list aloud, Mr. Kuhn moved to appoint the following individuals for 2011:

Township Secretary/Treasurer – Linda M. Csete
Pension Plan Administrator – Linda M. Csete
Planning Commission Secretary – Linda M. Csete
Assistant Township Secretary – Jan C. Bird
Fire Marshal – Frederick C. Alston
Public Works Superintendent – Frederick C. Alston
Public Works Assistant - Mark Cabot
Animal Control Officer – Mark Cabot
Brightside Farm Manager – Alix Coleman
Legal Counsel – Firm – Lamb, McErlane, P.C.
Lead Counsel– Mark Thompson, Esq.
Special Counsel – Gary Bender, Esq.
Township Engineer – Surender S. Kohli of Kohli & Associates
Zoning Officer – Surender S. Kohli of Kohli & Associates
Code Enforcement Officer – Anthony Merklinger
Auditor – Todd & Sons, CPA – Emory Todd
Historical Architectural Consultant – Dale Frens of Frens & Frens LLC
Collector of Real Estate and Per Capita Taxes – Central Tax Agency
Collector of Earned Income and Local Services Taxes – Keystone Collections

The position of Land Planner was tabled as part of the motion. Mr. Philips seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Appointments to Boards, Commissions and Committees

Planning Commission

Mr. Kuhn moved to re-appoint Wendy Leland to the Planning Commission, and Mr. Philips seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Historical Commission/H.A.R.B.

Mr. Kuhn moved to table the appointments to the two vacant terms both expiring 12/31/15 until recommendations can be provided by the Historical Commission. Mr. Philips seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Parks & Recreation Board

Mr. Kuhn moved to table the appointment to the vacant term expiring 12/31/15 until recommendations can be provided by the Parks & Recreation Board. Mr. Philips seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Vacancy Board

Mr. Willig moved to re-appoint Russ Hanscom to the Vacancy Board, term to expire 12/31/11, and Mr. Kuhn seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Zoning Hearing Board

Mr. Kuhn moved to re-appoint Michael Bowell to the Zoning Hearing Board, for a 3-year term ending 12/31/13, and Mr. Philips seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Uniform Construction Code Hearing Board

Mr. Kuhn moved to appoint Bill Andersen to the UCC Hearing Board as the member with Structural/Architectural Experience, for a five year term to expire 12/31/15, and Mr. Philips seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Bill Westhafer to the UCC Hearing Board as the alternate member with Structural/Architectural Experience, for a five year term to expire 12/31/15, and Mr. Philips seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Open Space Commission

Mr. Kuhn moved to table the appointment to the two terms expiring 12/31/15 until Mrs. Csete has an opportunity to contact Carolyn DeWilde Casswell to see if she’s interested in re-appointment. Mr. Philips seconded and Mr. Willig called for discussion. Sue Staas voiced her concern that the Open Space Commission has been inactive for over a year. Mr. Kuhn said the Board needs to provide them with direction going forward. Mr. Willig called the vote, and all were in favor.

Valley Forge Sewer Authority – 6 member Board

Mr. Philips moved to re-appoint Michael Rodgers to the Valley Forge Sewer Authority 6-Member Board, for a five year term to expire 12/31/15, and Mr. Kuhn seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Establish Rates of Pay for 2011

Mr. Willig read the list of positions covered by the draft pay schedule. Mr. Kuhn moved to establish the rates of pay for 2011 per the draft schedule, and Mr. Willig seconded. Mr. Willig called for discussion. Mr. Philips asked for confirmation that the salary for Township Manager was included, and Mrs. Csete said yes. Mr. Willig called the vote, and all were in favor.

Establish Mileage Rate for 2011

Mr. Kuhn moved to establish the mileage rate for 2011 at the current IRS allowable rate at the time of submission of expenses, and Mr. Rodgers seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor. Mrs. Csete noted the current rate is $.51/mile.

Establish Employee/Employer Match for Employee Benefits

Mr. Kuhn moved to approve the 100% employee/0% employer match for health insurance and Mr. Philips seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve the 0% employee/100% employer match for the employee pension plan, and Mr. Willig seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Establish Holiday Schedule for 2011

Mr. Kuhn moved to approve the draft 2011 Holiday Schedule, which includes 11 paid holidays, and Mr. Philips seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Certify Delegates to the Annual PSATS Convention and One Voting Delegate

Mr. Kuhn moved to certify all members of the Board, the Roadmaster and the Township Secretary as delegates to the annual PSATS convention, and to certify Mr. Rodgers as the voting delegate. Mr. Philips seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Annual Resolutions

Mr. Philips moved to approve Resolution #747-2011 to set depositories for the Township accounts, and Mr. Kuhn seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Mr. Philips moved to approve Resolution #748-2011 for credit card authorizations, and Mr. Kuhn seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #749-2011, naming the providers for Fire Protection, Ambulance and Police services, and Mr. Piliero seconded. Mr. Willig called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #750-2011 specifying that 60% of the non-designated earned income taxes received during 2011 will be deposited in the Open Space Fund to be expended for Open Space purposes only. 40% will be designated for capital road improvement projects and will be transferred to the General Fund per the approved budget. Mr. Philips seconded. Mr. Willig called for discussion and then the vote. All were in favor. Mr. Kuhn clarified that, as required, 100% of the earned income taxes encumbered by the open space referendum of 2008 will be used for open space acquisition.

Scheduling

Mr. Willig read aloud the proposed meeting dates for 2011, indicating that meetings would be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting would be held the following day. Meetings will be held at 7:30 p.m. at the Great Valley Middle School, Room 154. Mr. Kuhn moved to approve the scheduling of the 2011 Board of Supervisors meetings and Mr. Philips seconded the motion. Mr. Willig called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Rodgers moved to adjourn the Reorganization Meeting, and Mr. Willig seconded. All were in favor. The meeting was adjourned at 8:05 P.M.