CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS REORGANIZATION MEETING JANUARY 3, 2012

The Reorganization Meeting for 2012 was held at the Great Valley Middle School in Room 154, 255 N. Phoenixville Pike, Malvern, PA.

Present:

Supervisors: Kevin R. Kuhn, Frank A. Piliero, Michael J. Rodgers, Hugh D. Willig
Consultants: Surender Kohli, P.E., Dan Wright, P.E., James E. McErlane, Esq. (arrived later)
Staff: Linda Csete, Manager, Jim Thompson, Roadmaster, Tim Hubbard, Fire Marshal
Public: Chris Lawrence, Chris Galbraith, Bob Jones, Sue Staas.

The meeting was called to order at 7:38 P.M.

Citizen’s Forum/Non-Agenda Items

There were no Citizens’ Forum/Non-Agenda items brought forward at this time.

Nominations

Chairman, Board of Supervisors

The Board designated Mrs. Csete as temporary chair. Mrs. Csete opened the floor to nominations. Mr. Rodgers nominated Mr. Piliero for the position of Chairman of the Board of Supervisors. Mr. Willig seconded.

Mr. Kuhn moved to close the nominations and Mr. Rodgers seconded. Mrs. Csete called for discussion, and there being none, called the vote, and all were in favor.

Mrs. Csete turned the chair over to Mr. Piliero.

Vice Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Kuhn nominated Mr. Willig for Vice Chairman of the Board of Supervisors, and Mr. Rodgers seconded. Mr. Piliero nominated Mr. Rodgers for Vice Chairman and Mr. Willig seconded.

Mr. Kuhn moved to close the nominations and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote on Mr. Willig’s nomination. None were in favor. He then called the vote on Mr. Rodgers’ nomination. All were in favor.

Appointments for 2012

Annual Appointments

After Mr. Piliero read the list aloud, Mr. Kuhn moved to appoint the following individuals for 2012:

Township Manager – Linda M. Csete
Township Secretary/Treasurer – Linda M. Csete
Pension Plan Administrator – Linda M. Csete
Planning Commission Secretary – Linda M. Csete
Assistant Township Secretary – Jan C. Bird
Fire Marshal – Timothy J. Hubbard
Emergency Management Coordinator – Timothy J. Hubbard *
Public Works/Roadmaster – James L. Thompson
Public Works Assistant - Mark Cabot
Animal Control Officer – Mark Cabot
Brightside Farm Manager – Alix Coleman
Legal Counsel – Firm – Lamb, McErlane, P.C.
Lead Counsel– Mark Thompson, Esq.
Special Counsel – Gary Bender, Esq.
Land Planner – Tom Comitta
Engineering Firm – Advanced Geo Services
Township Engineer – Daniel T. Wright, P.E.
Zoning Officer – Surender S. Kohli
Code Enforcement Officer – Anthony Merklinger
Auditor – Todd & Sons, CPA – Emory Todd
Historical Architectural Consultant – Dale Frens of Frens & Frens LLC
Collector of Real Estate and Per Capita Taxes – Central Tax Agency
Collector of Earned Income and Local Services Taxes – Keystone Collections

*recommendation, pending Governor’s Office approval

Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

(Mr. McErlane arrived at this time.)

Appointments to Boards, Commissions and Committees

Planning Commission

Mr. Kuhn moved to re-appoint Andrew Motel and Michael Allen to the Planning Commission for four year terms expiring 12/31/2015, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Regional Planning Commission

Mr. Rodgers moved to re-appoint Hugh Willig and Rick Reis to the Phoenixville Regional Planning Commission for a one year term expiring 12/31/2012, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Historical Commission/H.A.R.B.

Mr. Kuhn moved to re-appoint Wendy Leland to the Historical Commission/HARB for a five year term expiring 12/31/2016 and Surender Kohli to serve on the HARB as the Code Enforcement Officer representative for a five year term expiring 12/31/2016 Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Parks & Recreation Board

Mr. Kuhn moved to re-appoint James Quay and Michael Zolovich to the Parks & Recreation Board for five year terms expiring 12/31/2016 and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Vacancy Board

Mr. Rodgers moved to re-appoint Russ Hanscom to the Vacancy Board, term to expire 12/31/12, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Zoning Hearing Board

Mr. Rodgers moved to adopt Resolution #764-2012 re-appointing Robert C. Wert to the Zoning Hearing Board, for a 3-year term ending 12/31/14, and Mr. Willig seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Uniform Construction Code Hearing Board

Mr. Piliero moved to appoint Timothy J. Hubbard to the UCC Hearing Board as the member with Fire Protection Experience, for a five year term to expire 12/31/16, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Open Space Commission

Mr. Rodgers moved to re-appoint Carolyn DeWilde Casswell and Sue Staas to the Open Space Commission for five year terms to expire 12/31/16 and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Rates of Pay for 2012

Ms. Csete read the list of positions covered by the proposed pay schedule. Mr. Rodgers moved to establish the rates of pay for 2012 per the proposed schedule. There was no second. Mr. Kuhn moved to establish the rates of pay with one change, that being to the potential bonus amount for the Roadmaster to be increased from $5,000 to $6,000. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote, and all were in favor.

Establish Mileage Rate for 2012

Mr. Kuhn moved to establish the mileage rate for 2012 at the current IRS allowable rate at the time of submission of expenses, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor. Mr. Piliero noted the current rate is $.555/mile.

Establish Employee/Employer Match for Employee Benefits

Mrs. Csete noted that the three eligible employees for health insurance are covered elsewhere and have no need for coverage from the Township at this time. Mr. Rodgers moved to approve the 100% employee/0% employer match for health insurance and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Rodgers moved to approve the 0% employee/100% employer match for the employee pension plan, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Holiday Schedule for 2012

Mr. Kuhn moved to approve the draft 2012 Holiday Schedule, which includes 11 paid holidays, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Certify Delegates to the Annual PSATS Convention and One Voting Delegate

Mr. Kuhn moved to certify all members of the Board, the Roadmaster and the Township Manager as delegates to the annual PSATS convention, and to certify Mr. Rodgers as the voting delegate. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Annual Resolutions

Mr. Rodgers moved to approve Resolution #765-2012 to set depositories for the Township accounts, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #766-2012 for credit card authorizations, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #767-2012, naming the providers for Fire Protection, Ambulance and Police services, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #768-2012 specifying that a maximum of 35% of the unencumbered Earned Income Tax Revenue is to be transferred to the General Fund for Capital Road Improvements with the balance to be used solely for Open Space purposes, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Scheduling

Mr. Piliero read aloud the proposed meeting dates for 2012, indicating that meetings would be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting would be held the following day. Meetings will be held at 7:30 p.m. at the Great Valley Middle School, Room 154. Mr. Rodgers moved to approve the scheduling of the 2012 Board of Supervisors meetings and Mr. Kuhn seconded the motion. Mr. Piliero called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Kuhn moved to adjourn the Reorganization Meeting, and Mr. Rodgers seconded. All were in favor. The meeting was adjourned at 8:05 P.M.