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CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS
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The Organization Meeting for 2016 was held on January 4, 2016 at the Great Valley Middle School in Room 154, 255 N. Phoenixville Pike, in Malvern, PA.
Present
| Supervisors: | Kevin R. Kuhn, Frank A. Piliero, Michael J. Rodgers, Hugh D. Willig, Charles A. Phillips |
| Consultants: | Mark P. Thompson, Esq. and Dan Wright, P.E. |
| Staff: | Linda Csete, Manager, Jim Thompson, Roadmaster, and Lisa Gardner, Recording Secretary |
| Public: | Chris Lawrence, Chairman Parks and Recreation Board |
The meeting was called to order at 7:35 P.M.
Citizen’s Forum/Non-Agenda Items
There were no Citizens’ Forum/Non-Agenda items in regards to Organization.
Nominations
Chairman, Board of Supervisors
Mr. Piliero opened the floor to nominations. Mr. Kuhn nominated Mr. Piliero for the position of Chairman of the Board of Supervisors. Mr. Philips seconded.
There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote, and all were in favor.
Vice Chairman, Board of Supervisors
Mr. Piliero opened the floor to nominations. Mr. Piliero nominated Mr. Philips for Vice Chairman of the Board of Supervisors, and Mr. Willig seconded.
There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Appointments for 2016
Annual Appointments
Mr. Piliero read the following list aloud as annual appointments:
Linda Csete to the following positions for 2016:
Township Manager
Township Secretary/Treasurer
Pension Plan Administrator
Right to Know Officer
Jan C. Bird to the following positions:
Assistant Township Secretary
Assistant Right to Know Officer
Lisa Gardner as Recording Secretary
Tim Hubbard as Property and Public Safety Coordinator, including Fire Marshal, Code Enforcement Officerm Asst. Zoning Officer, and EOC Coordinator positions
Jim Thompson as Roadmaster/Property Project Manager
Mark Cabot as Public Works Assistant and Animal Control Officer
Alix Coleman as Brightside Farm Manager
Charles Buck as Brightside Farm Community Garden Coordinator
Lamb, McErlane, P.C. as Legal Counsel-Firm
Mark Thompson Esq. as Legal Counsel-Lead Counselor
Gary Bender as Special Counsel
Thomas Comitta as Land Planner
Advanced Geo Services as Engineering Firm
Daniel T. Wright, P.E. as Engineer
Daniel T. Wright, P.E. as Zoning Officer
Anthony Merklinger as Building Code Official (BCO)
Barbacane, Thornton & Co., LLC via Resolution # 858-2016 as Auditor
Dale Frens, of Frens & Frens LLC as Historical Architectural Consultant
The Chester County Treasurer as Collector of Real Estate Taxes
Keystone Collections as the Collector of Earned Income and Local Services Taxes
Mr. Kuhn moved to nominate the list as read aloud. Mr. Philips seconded. Mr. Piliero called for discussion, and there was none. Mr. Piliero called the vote. All were in favor.
Mr. Piliero read the following list aloud as additional annual appointments:
Andy Motel to the Planning Commission for a 4-Year Term expiring 12/31/2019
Michael Allen to the Planning Commission for a 4-Year Term expiring 12/31/2019
Hugh Willig to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2016
Bill Westhafer to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2016
Tom Fillippo to the Historical Commission for a 5-Year At Large Term expiring 12/31/2020
Nancy Long to the Historical Commission for a 5-Year Term as Historic District Resident expiring 12/31/2020
Mary Lou Forcine to the Parks & Recreation Board for a 5-Year Term expiring 12/31/2020
Sue Staas to the Parks & Recreation Board for a 5-Year Term expiring 12/31/2020
Russ Hanscom to the Vacancy Board for a 1-Year Term expiring 12/31/2016
Michael Rodgers for a 5-Year Term of the 6 Member Board of the Valley Forge Sewer Authority expiring 12/31/2020
John C. Martin to the Zoning Hearing Board for a 3-Year Term expiring 12/31/2018 per Resolution #859-2016
Jean Bomm to the Zoning Hearing Board as Alternate for a 3-Year Term expiring 12/31/2018 per Resolution #859-2016
Bill Westhafer was nominated to a 5-Year Term for the Uniform Construction Code Board of Appeals as the member with Architectural experience, with term expiring 12/31/2020 by Resolution #860-2016.
Mr. Kuhn moved to nominate the list as read aloud. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there was none. Mr. Piliero called the vote. All were in favor.
Establish Rate of Pay for 2016
Mr. Piliero adjusted 2 figures on the proposed 2016 payroll schedule, one for Mrs. Csete to $70,000 and raising Mrs. Gardner’s rate of pay to $20.50 hourly for travel considerations. Mr. Philips moved to approve the adjusted pay rate schedule for 2016, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Establish Mileage Rate for 2016
Mr. Philips moved to establish the mileage rate for 2016 to the current IRS allowable rate (currently 54 cents) at the time of submission of expenses, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Establish Employee/Employer Match for Employee Benefits
Mr. Kuhn moved to approve the 100% employee/0% employer match for part time employees and 0% employee/100% employer match for full time employees for health insurance, and also the 0% employee/100% employer match for the full time employee pension plan. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Establish Amount of Treasurer’s Bond
Mr. Philips moved to establish the treasurer bond at $150,000, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Establish Holiday Schedule for 2016
Mr. Rodgers moved to approve the draft 2016 Holiday Schedule, which includes 11 paid holidays, and Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Certify Delegates to the Annual PSATS Convention and One Voting Delegate
Mr. Kuhn moved to certify all members of the Board, the Roadmaster and the Township Manager as delegates to the annual PSATS Convention from April 17 - 20, 2016, and to certify Mr. Rodgers as the voting delegate. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Annual Resolutions
Resolution #861-2016 to set depositories for the Township accounts
Resolution #862-2016 for credit card authorizations
Resolution #863-2016, naming the providers for Fire Protection, Ambulance and Police services
Resolution #864-2016 specifying that a maximum of $300,000 of the unencumbered Earned Income Tax Revenue is to be transferred to the General Fund for Capital Road Improvements, with the balance to be used solely for Open Space purposes.
Mr. Rodgers moved to approve the resolutions as read above. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Scheduling
Meetings will be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting will be held the following day. Meetings will be held at a new time, 7:00 p.m., at the Great Valley Middle School, Room 154.
Mr. Philips moved to approve the scheduling of the 2016 Board of Supervisors Meetings and Mr. Kuhn seconded the motion. Mr. Piliero called for discussion and, and there being none, called the vote. All were in favor.
Adjournment
Mr. Kuhn moved to adjourn the Organization Meeting, and Mr. Philips seconded. All were in favor. The meeting was adjourned at 7:40 P.M.
Lisa Gardner
Recording Secretary