CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS ORGANIZATION MEETING JANUARY 2, 2018

The Organization Meeting for 2018 was held on January 2, 2018 at the Great Valley Middle School in room 154, 255 N. Phoenixville Pike, in Malvern, PA.

Present

Call to Order:

7:00 P.M.

Citizen’s Forum/Non-Agenda Items

No matters were brought forward.

Nominations

Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Philips nominated Mr. Piliero for the position of Chairman of the Board of Supervisors. Mr. Kuhn seconded.

There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote, and four were in favor.

Vice Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Kuhn nominated Mr. Philips for Vice Chairman of the Board of Supervisors, and Mr. Willig seconded.

There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote. Four were in favor.

Appointments for 2018

Annual Appointments

Mr. Piliero referenced the following list of annual appointments:

Linda Csete to the following positions for 2018:

Township Manager
Township Secretary/Treasurer
Pension Plan Administrator
Right to Know Officer

Jan C. Bird to the following positions:

Assistant Township Secretary
Assistant Right to Know Officer

Lisa Gardner as Recording Secretary

Tim Hubbard as Property and Public Safety Coordinator, including Fire Marshal, Code Enforcement Officer, Asst. Zoning Officer, and EOC Coordinator positions

Jim Thompson as Roadmaster/Property Project Manager

Mark Cabot as Public Works Assistant and Animal Control Officer

Alix Coleman as Brightside Farm Manager

Charles Buck as Brightside Farm Community Garden Coordinator

Lamb, McErlane, P.C. as Legal Counsel-Firm

Mark Thompson Esq. as Legal Counsel-Lead Counselor

Gary Bender as Special Counsel

Thomas Comitta as Land Planner

Advanced Geo Services as Engineering Firm

Daniel T. Wright, P.E. as Engineer

Daniel T. Wright, P.E. as Zoning Officer

Anthony Merklinger as Building Code Official (BCO)

Robert Dettore, Construction Consultant

Barbacane, Thornton & Co., LLC via Resolution # 899 as Auditor

Dale Frens, of Frens & Frens LLC as Historical Architectural Consultant

The Chester County Treasurer as Collector of Real Estate Taxes

Keystone Collections as the Collector of Earned Income and Local Services Taxes

Mr. Philips moved to nominate the above list as read aloud. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there was none. Mr. Piliero called the vote. Four were in favor.

Mr. Piliero read the following list of proposed appointments aloud:

Bill Westhafer to the Planning Commission for a 4-Year Term expiring 12/31/2021

Andre von Hoyer to the Planning Commission for a 4-Year Term expiring 12/31/2021

Hugh Willig to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2018

Bill Westhafer to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2018

Mr. Philips moved to approve the proposed appointments as read. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. Four were in favor.

The appointment to the Historical Commission for a 5-Year Term as Licensed Realtor expiring 12/31/2022 was tabled. Mr. Rodgers arrived at this time.

Mr. Philips moved to table the Parks & Recreation Board appointment and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Philips moved to appoint Karen Schlichter to the Vacancy Board for a 1-Year Term expiring 12/31/2018 and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Philips moved to approve Jean Bomm to the Zoning Hearing Board for a 3-Year Term expiring 12/31/2020 per Resolution #900-2018. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Tim Hubbard, to a 5-Year Term for the Uniform Construction Code Board of Appeals as the member with fire protection experience, with term expiring 12/31/2022 by Resolution #901-2018. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Rate of Pay for 2018

Mr. Kuhn moved to approve the pay rate schedule for 2018, and Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Mileage Rate for 2018

Mr. Philips moved to establish the mileage rate for 2018 to the current IRS allowable rate (currently 54.5 cents) at the time of submission of expenses, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Employee/Employer Match for Employee Benefits

Mr. Kuhn moved to approve the 100% employee/0% employer match for part time employees and 0% employee/100% employer match for full time employees for health insurance, and also the 0% employee/100% employer match for the full time employee pension plan. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Amount of Treasurer’s Bond

Mr. Philips moved to establish the treasurer bond at $150,000, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Holiday Schedule for 2018

Mr. Rodgers moved to approve the draft 2018 Holiday Schedule, which includes 11 paid holidays, and Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Certify Delegates to the Annual PSATS Convention and One Voting Delegate

Mr. Philips moved to certify all members of the Board, the Roadmaster and the Township Manager as delegates to the annual PSATS Convention from April 16 - 19, 2018, and to certify Mr. Rodgers as the voting delegate. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Annual Resolutions

Mr. Philips moved to approve Resolution #902-2018 to set depositories for the Township accounts. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Rodgers moved to approve Resolution #903-2018 for credit card authorizations. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Philips moved to approve Resolution #904-2018, naming the providers for Fire Protection, Ambulance and Police services. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Scheduling

Meetings will be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting will be held the following day. Meetings will be held at 7:00 p.m., at the Great Valley Middle School, Room 154.

Mr. Rodgers moved to approve the scheduling of the 2018 Board of Supervisors Meetings and Mr. Philips seconded the motion. Mr. Piliero called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Philips moved to adjourn the Organization Meeting, and Mr. Rodgers seconded. All were in favor. The meeting was adjourned at 7:10 p.m.