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CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS
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The Organization Meeting for 2019 was held on January 7, 2019 at the Great Valley Middle School in room 154, 255 N. Phoenixville Pike, in Malvern, PA.
Present
Call to Order:
7:02 P.M.Citizen’s Forum/Non-Agenda Items
No matters were brought forward.
Nominations
Chairman, Board of Supervisors
Mr. Piliero opened the floor to nominations. Mr. Philips nominated Mr. Piliero for the position of Chairman of the Board of Supervisors. Mrs. Bednar seconded.
There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Vice Chairman, Board of Supervisors
Mr. Piliero opened the floor to nominations. Mr. Kuhn nominated Mr. Philips for Vice Chairman of the Board of Supervisors, and Mrs. Bednar seconded.
There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Appointments for 2019
Annual Appointments
Mr. Piliero referenced the following list of annual appointments:
Linda Csete to the following positions for 2019:
Township Manager
Township Secretary/Treasurer
Pension Plan Administrator
Right to Know Officer
Jan C. Bird to the following positions:
Assistant Township Secretary
Assistant Right to Know Officer
Lisa Gardner as Recording Secretary
Tim Hubbard as Property and Public Safety Coordinator, including Fire Marshal, Code Enforcement Officer, Asst. Zoning Officer, and EOC Coordinator positions
Jim Thompson as Roadmaster/Property Project Manager
Mark Cabot as Public Works Assistant and Animal Control Officer
Paul Jorgensen as Park Custodian
Michael Allen as Staff Planner
Alix Coleman as Brightside Farm Manager
Charles Buck as Brightside Farm Community Garden Coordinator
Lamb, McErlane, P.C. as Legal Counsel-Firm
Mark Thompson Esq. as Legal Counsel-Lead Counselor
Gary Bender as Special Counsel
Thomas Comitta as Land Planner
Advanced GeoServices Corporation as Engineering Firm
Daniel T. Wright, P.E. as Engineer
Daniel T. Wright, P.E. as Zoning Officer
Anthony Merklinger as Building Code Official (BCO) and in addition, Assistant Zoning Officer
Robert Dettore, Construction Consultant
Barbacane, Thornton & Co., LLC via Resolution # 928 as Auditor
Dale Frens, of Frens & Frens LLC as Historical Architectural Consultant
The Chester County Treasurer as Collector of Real Estate Taxes
Keystone Collections as the Collector of Earned Income and Local Services Taxes
Mr. Philips moved to nominate the above list as read aloud. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there was none. Mr. Piliero called the vote. All were in favor.
Mr. Piliero referenced the following list of proposed appointments:
Wendy Leland to the Planning Commission for a 4-Year Term expiring 12/31/2022
Hugh Willig to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2020
Bill Westhafer to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2020
Wendy Leland to the Phoenixville Regional Planning Commission as Alternate for a 1-Year Term expiring 12/31/2020
John Pittock to the Historical Commission/HARB as an at-large member for a 5-Year Term expiring 12/31/2023
Rosemary Philips to the Historical Commission/HARB as an at-large member for a 5-Year Term expiring 12/31/2023
Dale Frens to the Historical Commission/HARB as Historic Architect for a 5-Year Term expiring 12/31/2023
Chris Lawrence to the Parks & Recreation Board for a 5-Year Term expiring 12/31/2023
Supervisors tabled the appointment for the Vacancy Board for a 1-Year Term expiring 12/31/2019 to be decide at a future meeting.
Robert Kline to the Valley Forge Sewer Authority 9 Member Board for a 5-Year term expiring 12/31/2023
John C. Martin to the Zoning Hearing Board for a 3-Year Term expiring 12/31/2021 via Resolution #929-2019.
Larry Bull to the Zoning Hearing Board for a 3-Year Term expiring 12/31/2021 via Resolution #930-2019.
Bob Cottone to the UCC Board of Appeals, as member with fire construction experience, with term expiring 12/31/2023 by Resolution #931-2019.
Mr. Philips moved to approve the proposed appointments as read. Mrs. Bednar seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Establish Rate of Pay for 2019
Mr. Philips moved to approve the pay rate schedule for 2019, and Mrs. Bednar seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Establish Mileage Rate for 2019
Mr. Philips moved to establish the mileage rate for 2019 to the current IRS allowable rate at the time of submission of expenses, and Mrs. Bednar seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Establish Employee/Employer Match for Employee Benefits
Mr. Philips moved to approve the 100% employee/0% employer match for part time employees and 0% employee/100% employer match for full time employees for health insurance, and also the 0% employee/100% employer match for the full-time employee pension plan. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Establish Amount of Treasurer’s Bond
Mr. Kuhn moved to establish the Treasurer Bond at $150,000, and Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Establish Holiday Schedule for 2019
Mr. Philips moved to approve the draft 2019 Holiday Schedule, which includes 11 paid holidays, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Certify Delegates to the Annual PSATS Convention and One Voting Delegate
Mr. Philips moved to certify all members of the Board, the Roadmaster and the Township Manager as delegates to the annual PSATS Convention from April 14 - 17, 2019, and to certify Mrs. Bednar as the voting delegate. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Annual Resolutions
Mr. Philips moved to approve Resolution #932-2019 to set depositories for the Township accounts. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Mr. Philips moved to approve Resolution #933-2019 for credit card authorizations. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Mr. Kuhn moved to approve Resolution #934-2019, naming the providers for Fire Protection, Ambulance and Police services. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Scheduling
Meetings will be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting will be held the following day. Meetings will be held at 7:00 p.m., at the Great Valley Middle School, Room 154, with the exception of the February 4th meeting, which will be held at the Spring Oaks Clubhouse at 4090 Whitehorse Road, Malvern, PA.
Mr. Philips moved to approve the scheduling of the 2019 Board of Supervisors Meetings and Mr. Kuhn seconded the motion. Mr. Piliero called for discussion and, and there being none, called the vote. All were in favor.
Adjournment
Mr. Philips moved to adjourn the Organization Meeting, and Mr. Piliero seconded. All were in favor. The meeting was adjourned at 7:14 p.m.
Lisa Gardner
Recording Secretary
