Board of Supervisors Reorganization Meeting Minutes

The Organization Meeting for 2023 was held on January 3, 2023 at the Township Office, 11 General Warren Blvd, Suite 1, Malvern, PA 19355.

Present

Supervisors:

Susan T. Bednar, Kevin R. Kuhn, Charles A. Philips, Frank A. Piliero, and Hugh D. Willig.

Consultants:

Mark P. Thompson, Esq. Daniel Wright, P.E.

Staff:

Chis Heleniak, Manager, Linda Csete, Treasurer, Lisa Gardner, Recording Secretary, and Tim Hubbard, Property & Safety Coordinator. Beth Martin, Assistant Township Secretary, Jim Thompson, Roadmaster, and Mike Allen, Staff Planner were absent.

Public:

See attached sign-in sheet

Call to Order:

7:00 P.M.

Citizen’s Forum/Non-Agenda Items

No matters were brought forward.

Nominations

Chairman, Board of Supervisors

Mr. Philips nominated and moved to appoint Mr. Piliero for the position of Chairman of the Board of Supervisors. Mr. Kuhn nominated and moved to appoint Mr. Philips for Vice Chairman. Mr. Piliero moved to close the nominations. Ms. Bednar seconded. Mr. Piliero called for discussion and there being none called the vote. All were in favor.

Appointments for 2023

Annual Appointments

Mr. Piliero referenced the following list of annual appointments:

Chis Heleniak to the following positions for 2023:

Township Manager
Township Secretary
Open Records Officer

Linda Csete to the following positions for 2023:

Township Treasurer
Pension Plan Administrator
Assistant Right to Know Officer
County Tax Collection Committee Representative
Floodplain Administrator
MS-4 Coordinator
Recycling Coordinator

Beth Martin as Permit Coordinator, Assistant Township Secretary and Assistant Right to Know Officer

Lisa Gardner as Recording Secretary

Tim Hubbard as Property and Public Safety Coordinator, including the positions of Fire Marshal, Code Enforcement Officer, Asst. Zoning Officer, and EOC Coordinator.

Jim Thompson as Roadmaster/Property Project Manager

Mark Cabot as Public Works Assistant and Animal Control Officer

Paul Jorgensen and Cheryl Jorgensen as Park Custodians

Michael Allen as Staff Planner

Charles Buck as Brightside Farm Community Garden Coordinator

Mr. Piliero read aloud the above renewal nominations and Mr. Philips moved to approve the above positions. Mr. Kuhn seconded. Mr. Piliero called for discussion and there being none called the vote. All were in favor.

Consultant & Agency Positions

Mr. Piliero read aloud a list of consultant and agency positions. Mr. Kuhn moved to approve the below appointments. Mr. Philips seconded. Mr. Piliero called for discussion and thre being none called the vote. All were in favor.

Lamb, McErlane, P.C. as Legal Counsel-Firm

Mark Thompson Esq. as Legal Counsel-Lead Counselor

Wendy McLean as Special Counsel

Thomas Comitta as Land Planner

Montrose Environmental Solutions, Inc. as the Engineering Firm

Daniel T. Wright, P.E. as Engineer

Daniel T. Wright, P.E. as Zoning Officer

Keystone Municipal Services as Building Code Official (BCO)

Robert Dettore, Construction Consultant

Barbacane, Thornton & Co., LLC via Resolution #1021-23 as Auditor

Dale Frens and Carol Quigley of Patterhrn Ives LLC as Historical Architectural Consultants

The Chester County Treasurer as Collector of Real Estate Taxes

Keystone Collections as the Collector of Earned Income and Local Services Taxes

Board and Commission Appointments

Mr. Kuhn moved to appoint members Meg Solomon and Stephanie Yocum, to the Environmental Advisory Committee for 3-year terms expiring 12/31/2025. Mr. Willig seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Ms. Cindy Thompson to the Historical Commission/HARB as the realtor representative for a 5-Year Term expiring 12/31/2027. Mr. Philips seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

As there were no current candidates for the Parks & Recreation Board for 5-Year Terms expiring 12/31/2027, the Supervisor’s reminded everyone about the need to become involved and volunteer for this important community group.

Mr. Piliero also referenced the following list of proposed appointments and action items:

Mr. Philips moved to appoint Mr. Dan Walker as a member and Mr. Dan Ghosh as an alternate to the Planning Commission for a 4-Year Terms expiring 12/31/2026 and moved to appoint Mr. Hugh Willig and Mr. Michael Richter to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2023, and Mr. Bill Westhafer to the Phoenixville Regional Planning Commission as Alternate for a 1-Year Term expiring 12/31/2023. Mr. Kuhn seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

Mr. Philips moved to appoint:

Mr. John Horstmann to the Vacancy Board for a 1-Year Term expiring 12/31/2023
Mr. David Greer to the Valley Forge Sewer Authority 6 Member Board for a 5-Year term expiring 12/31/2027
Mr. Tim Hubbard to the UCC Board of Appeals, as a member with fire protection experience, with term expiring 12/31/2027 by Resolution #1022-2023
Mr. Michael Bowell to the Zoning Hearing Board for a 3-Year Term expiring 12/31/2025 via Resolution #1023-2023.

Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Piliero continued with establishing these listed items:

Mr. Kuhn moved to establish the Rates of Pay and authorize payroll for 2023 as written and subject to the Budget Meeting recommendations. Mr. Willig seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

Mr. Philips moved to:

establish the Mileage Rate for 2023 as the allowable IRS rate.
establish the 2023 Fee Schedule as proposed
establish the Employee/Employer Match for Employee Benefits as written below:

100% employee/0% employer match for part-time employees
0% employee/100% employer match for full-time employees for health insurance
0% employee/100% employer match for the full-time employee pension plan

Mr. Kuhn seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve previous appointments for:

the Amount of Treasurer’s Bond and Public Officials Bond at $150,000 each
to establish the Holiday Schedule for 2023 as written
to certify all Board of Supervisor Members as Delegates to the Annual PSATS Convention with One Voting Delegate, Ms. Bednar.

Mr. Philips seconded, and Mr. Piliero called for discussion. There being none, he called the vote, and all were in favor.

Annual Resolutions

Mr. Piliero listed the renewals.

Mr. Kuhn moved to approve:

Resolution #1024-2023 to set depositories for the Township accounts
Resolution #1025-2023 for credit card authorizations
Resolution #1026-2023 naming providers for Fire Protection, Ambulance, and Police services.

Mr. Piliero seconded and called for discussion, there being none, called the vote. All were in favor.

Scheduling

Meetings will be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting will be held the following day. Due to the Labor Day holiday, the September meeting will be held on Tuesday, September 5. Meetings will be held at the Township Office, 11 General Warren Blvd, Suite 1, Malvern, PA at 7:00 p.m.

Mr. Philips moved to approve the 2023 Board of Supervisors Meetings schedule and Mr. Piliero seconded the motion. Mr. Piliero called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Piliero moved to adjourn the Organization Meeting, and Mr. Kuhn seconded. All were in favor. The meeting was adjourned at 7:08 p.m.

Respectfully submitted,

Lisa Gardner
Recording Secretary

CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS ORGANIZATION MEETING JANUARY 3, 2023