CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS ORGANIZATION MEETING JANUARY 2, 2024

The Organization Meeting for 2024 was held on January 2, 2024 at the Township Office, 11 General Warren Blvd, Suite 1, Malvern, PA 19355.

Present

Call to Order:

7:00 P.M.

Citizen’s Forum/Non-Agenda Items

No matters were brought forward.

Nominations

Chairman, Board of Supervisors

Mr. Kuhn nominated and moved to appoint Mr. Piliero for the position of Chairman of the Board of Supervisors. Mr. Philips seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

Mr. Kuhn nominated and moved to appoint Mr. Philips for Vice Chairman. Mr. Piliero seconded. Mr. Piliero called for discussion and there being none called the vote. All were in favor.

Appointments for 2024

Annual Appointments

Mr. Piliero referenced the following list of annual appointments:

Chris Heleniak to the following positions for 2024:

Township Manager
Township Secretary
Open Records Officer

Linda Csete to the following positions for 2024:

Township Treasurer
Pension Plan Administrator
Assistant Right to Know Officer
County Tax Collection Committee Representative
Floodplain Administrator
MS-4 Coordinator
Recycling Coordinator

Beth Martin as Permit Coordinator, Assistant Township Secretary and Assistant Right to Know Officer

Lisa Gardner as Recording Secretary

Mark Koenig as Property and Public Safety Coordinator, including the positions of Fire Marshal, Code Enforcement Officer, Asst. Zoning Officer, and EOC Coordinator.

Jim Thompson as Roadmaster/Property Project Manager

Mark Cabot as Public Works Assistant and Animal Control Officer

Paul Jorgensen and Cheryl Jorgensen as Park Custodians

Michael Allen as Staff Planner

Charles Buck as Brightside Farm Community Garden Coordinator

Mr. Daniel Aquilante as the Brightside Farm Manager

Mr. Piliero read aloud the above renewal nominations and Mr. Kuhn moved to approve the above positions. Mr. Philips seconded. Mr. Piliero called for discussion and there being none called the vote. All were in favor.

Consultant & Agency Positions

Mr. Piliero read aloud a list of consultant and agency positions. Mr. Philips moved to approve the below appointments. Mr. Kuhn seconded. Mr. Piliero called for discussion and there being none called the vote. All were in favor.

Lamb, McErlane, P.C. as Legal Counsel-Firm

Mark Thompson Esq. as Legal Counsel-Lead Counselor

Wendy McLean as Special Counsel

Thomas Comitta as Land Planner

Montrose Environmental Solutions, Inc. as the Engineering Firm

Daniel T. Wright, P.E. as Engineer

Daniel T. Wright, P.E. as Zoning Officer

Traffic Planning & Design as Traffic Engineering Firm

Keystone Municipal Services as Building Code Official (BCO)

United Inspection Services for Electrical Inspections

Barbacane, Thornton & Co., LLC via Resolution #1047-24 as Auditor

Dale Frens and Carol Quigley of Patterhrn Ives LLC as Historical Architectural Consultants

Keystone Collections as the Collector of Real Estate, Earned Income and Local Services Taxes

Robert Detorre as Construction Consultant

Board and Commission Appointments

Mr. Piliero moved to appoint:

• Members Anuradha Soundararajan and Dan Walker, to the Environmental Advisory Committee for 3-year terms expiring 12/31/2026.
• Carol Quigley to the Historical Commission/HARB as the architect representative for a 5-Year Term expiring 12/31/2028, along with Rosemary Philips and John Pittock as members at large for 5-year terms expiring 12/31/2028.
• Member Stephanie Robinson to a 5-year term expiring 12/31/2028 and new candidate Chuck Barbera for the remainder of a 5-year term expiring 12/31/2027.
• Members Andrew Motel and Matthew Rogers to the Planning Commission for 4-year terms expiring 12/31/2027.
• Members Mr. Hugh Willig and Mr. Michael Richter to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2024, and Mr. Bill Westhafer to the Phoenixville Regional Planning Commission as Alternate for a 1-Year Term expiring 12/31/2024.
• Mr. John Horstmann to the Vacancy Board for a 1-Year Term expiring 12/31/2024
• Mr. Sam Cupp to the Valley Forge Sewer Authority 6 Member Board for a 5-Year term expiring 12/31/2028
• Mr. Robert Cottone to the UCC Board of Appeals, as a member with construction experience, with term expiring 12/31/2028 by Resolution #1048-2024
• Ms. Jean Bomm to the Zoning Hearing Board for a 3-Year Term expiring 12/31/2026 via Resolution #1049-2024.

Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Piliero continued with establishing these listed items:

Mr. Philips moved to:

• Establish the Rates of Pay and authorize payroll for 2024 as written and subject to the Budget Meeting recommendations.
• Establish the Mileage Rate for 2024 as the allowable IRS rate.
• Establish the 2024 Fee Schedule as proposed.
• Establish the Employee/Employer Match for Employee Benefits as written below:
  1. 100% employee/0% employer match for part-time employees
  2. 0% employee/100% employer match for full-time employees for health insurance
  3. 0% employee/100% employer match for the full-time employee pension plan
• The Amount of Treasurer’s Bond and Public Officials Bond at $150,000 each.
• To establish the Holiday Schedule for 2024 as written.
• To certify all Board of Supervisor Members as Delegates to the Annual PSATS Convention with One Voting Delegate, Ms. Susan Bednar.

Mr. Kuhn seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.

Annual Resolutions

Mr. Piliero listed the renewals.

Mr. Kuhn moved to approve:

• Resolution #1050-2024 to set depositories for the Township accounts
• Resolution #1051-2024 for credit card authorizations
• Resolution #1052-2024 naming providers for Fire Protection, Ambulance, and Police services.
• Resolution #1053-2024 setting the Public Participation Policy for 2024
• Resolution #1054-2024 setting the Recreational Fee-in-Lieu schedule for 2024

Mr. Willig seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Scheduling

Meetings will be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting will be held the following day. Due to the Labor Day holiday, the September meeting will be held on Tuesday, September 3. Meetings will be held at the Township Office, 11 General Warren Blvd, Suite 1, Malvern, PA at 7:00 p.m.

Mr. Piliero moved to approve the 2024 Board of Supervisors Meetings schedule and Mr. Philips seconded the motion. Mr. Piliero called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Philips moved to adjourn the Organization Meeting, and Mr. Willig seconded. All were in favor. The meeting was adjourned at 7:07 p.m.