CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS ORGANIZATION MEETING JANUARY 6, 2025

The Organization Meeting for 2025 was held on January 6, 2025 at the Township Office, 11 General Warren Blvd, Suite 1, Malvern, PA 19355.

Present

Call to Order:

7:00 P.M.

Citizen’s Forum/Non-Agenda Items

No matters were brought forward.

Nominations

Chairman, Board of Supervisors

Mr. Philips nominated and moved to appoint Mr. Kuhn for the position of Chairman of the Board of Supervisors. Mr. Willig seconded. Mr. Kuhn called for discussion and there being none, called the vote. All were in favor.

Mr. Kuhn nominated and moved to appoint Mr. Philips for Vice Chairman. Mr. Willig seconded. Mr. Kuhn called for discussion and there being none called the vote. All were in favor.

Appointments for 2025

Annual Appointments

Mr. Kuhn referenced the following list of annual appointments:

Chris Heleniak to the following positions for 2025:

Township Manager
Township Secretary
Open Records Officer

Linda Csete to the following positions for 2025:

Township Treasurer
Pension Plan Administrator
Assistant Right to Know Officer
County Tax Collection Committee Representative
Floodplain Administrator
MS-4 Coordinator
Recycling Coordinator

Beth Martin as Permit Coordinator, Assistant Township Secretary and Assistant Right to Know Officer

Mark Koenig as Property and Public Safety Coordinator, including the positions of Fire Marshal, Code Enforcement Officer, Asst. Zoning Officer, and EOC Coordinator.

Jim Thompson as Roadmaster/Property Project Manager

Mark Cabot as Public Works Assistant and Animal Control Officer

Gary Coleman as Park Custodian

Michael Allen as Staff Planner

Charles Buck as Brightside Farm Community Garden Coordinator

Mr. Kuhn read aloud the above renewal nominations and Mr. Philips moved to approve the above positions. Mr. Rubinfield seconded. Mr. Kuhn called for discussion and there being none called the vote. All were in favor.

Consultant & Agency Positions

Mr. Kuhn referred to the list of proposed consultant and agency positions for appointment. Mr. Philips moved to approve the below appointments. Mr. Willig seconded. Mr. Kuhn called for discussion and there being none called the vote. All were in favor.

Maille, LLC LLC via Resolution #1062-25 as Auditor

Keystone Municipal Services as Building Code Official (BCO)

United Inspection Services for Electrical Inspections

Montrose Environmental Solutions, Inc. as the Engineering Firm

Daniel T. Wright, P.E. as Engineer

Dale Frens and Carol Quigley of Patterhrn Ives LLC as Historical Architectural Consultants

Thomas Comitta as Land Planner

Lamb, McErlane, P.C. as Legal Counsel-Firm

Mark Thompson Esq. as Legal Counsel-Lead Counselor

Wendy McLean as Special Counsel

Keystone Collections as the Collector of Real Estate, Earned Income and Local Services Taxes

Traffic Planning & Design as Traffic Engineering Firm

Daniel T. Wright, P.E. as Zoning Officer

Board and Commission Appointments

Mr. Willig moved to appoint:

• Members Ms. Carol Armstrong and Mr. Pete Goodman, to the Environmental Advisory Committee for 3-year terms expiring 12/31/2027.
• Mr. Paul Stevens and Ms. Melissa Dicranian to the Historical Commission/HARB as members at large for 5-Year Terms expiring 12/31/2029.
• Member Mr. Scott Ammerman to a 5-year term expiring 12/31/2029.
• Members Mr. Michael Churchill and Mr. Michael Richter to the Planning Commission for 4-year terms expiring 12/31/2028.
• Members Mr. Hugh Willig and Mr. Michael Richter to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2025, and Mr. Bill Westhafer to the Phoenixville Regional Planning Commission as Alternate for a 1-Year Term expiring 12/31/2025.
• Mr. John Horstmann to the Vacancy Board for a 1-Year Term expiring 12/31/2025
• Mr. Frank Holleran to the UCC Board of Appeals, as a member with electrical experience, with term expiring 12/31/2029 by Resolution #1063-2025
• Mr. Greg Nesspor as member and Mr. George Powers as Alternate to the Zoning Hearing Board for 3-Year Terms expiring 12/31/2027 via Resolution #1064-2025.

Mr. Philips seconded. Mr. Kuhn called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn continued with establishing these listed items:

Mr. Willig moved to:

• Establish the Rates of Pay and authorize payroll for 2025 as written and subject to the Budget Meeting recommendations.
• Establish the Mileage Rate for 2025 as the allowable IRS rate.
• Establish the Employee/Employer Match for Employee Benefits as written below:
  1. 100% employee/0% employer match for part-time employees
  2. 0% employee/100% employer match for full-time employees for health insurance
  3. 0% employee/100% employer match for the full-time employee pension plan

Mr. Kuhn seconded. Mr. Kuhn called for discussion and there being none, called the vote. All were in favor.

Mr. Philips moved to set the Amount of Treasurer’s Bond and Public Officials Bond at $500,000 and $150,000 respectively. Mr. Kuhn seconded. Mr. Kuhn called for discussion and there being none, called the vote. All were in favor.

Mr. Rubinfield moved to establish the Holiday Schedule for 2025 with 12 holidays per the employee handbook.

Mr. Philips seconded. Mr. Kuhn called for discussion and there being none, called the vote. All were in favor.

Mr. Kuhn moved to certify all Board of Supervisor Members as Delegates to the Annual PSATS Convention with One Voting Delegate, Mr. Hugh Willig. Mr. Philips seconded. Mr. Kuhn called for discussion and there being none, called the vote. All were in favor.

Annual Resolutions

The following motions and seconds were made:

• Willig/Philips: Resolution #1065-2025 to set depositories for the Township accounts
• Philips/Rubinfield: Resolution #1066-2025 for credit card authorizations
• Philips/Willig: Resolution #1067-2025 naming providers for Fire Protection, Ambulance, and Police services.
• Rubinfield/Kuhn: Resolution #1068-2025 setting the Public Participation Policy for 2025
• Willig/Rubinfield: Resolution #1069-2025 setting the Recreational Fee-in-Lieu schedule for 2025
• Willig/Rubinfield: Resolution #1070-2025 to set the 2025 Fee Schedule as proposed.

Mr. Kuhn called for discussion, there being none, called the vote. All were in favor.

Scheduling

Mr. Willig moved to schedule business meetings for the first Monday of the month unless that day is a holiday, in which case the meeting will be held the following day. Due to the Labor Day holiday, the September meeting will be held on Tuesday, September 2^nd. Meetings will be held at the Township Office, 11 General Warren Blvd, Suite 1, Malvern, PA at 7:00 p.m. Mr. Philips seconded. Mr. Kuhn called for discussion, there being none, called the vote. All were in favor.

Adjournment

Mr. Willig moved to adjourn the Organization Meeting, and Mr. Philips seconded. All were in favor. The meeting was adjourned at 7:15 p.m.